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Flat Management Limited Administration

Service Charges

We raise service charge (and ground rent if applicable) invoices as they become due.   We send statements to leaseholders in arrears and where necessary arrange to recover these arrears

Insurance

We obtain quotations at renewal for buildings, terrorism and directors insurance as required by you.  Using our negotiation skills and trade contacts we provide competitive choices to your Nominated Director.

AGM

We liaise with your Nominated Director to arrange the Annual General Meeting of the company.   We contact all the relevant parties advising them of the meeting and preparing and distributing the agenda.  After the meeting we complete the minutes - see  Minutes and Shares

Conveyancing Reports

We promptly complete the comprehensive conveyancing questionnaires received from solicitors when a flat changes ownership to assist with a smooth exchange of property.  This work also includes registration of legal notices and the issue of new share certificates where applicable.

Internal Flat Works

If a flat-owner would like to undertake renovations within their flat we advise and liaise with them to ensure proper procedures are followed.  We obtain confirmation that their contractor has the appropriate insurance, that works will not have a detrimental effect on the building and ensure minimal disruption to others.

Dealing with day to day Problems

Unfortunately no building is immune from problems.   We arrange for any emergencies to be dealt with as quickly and as hassle-free as possible.  We also deal with any non-emergency occurrences in a efficient and professional manner.

Regular Site Inspections

In order to manage a building you need to know it.   We conduct at least two site inspections per year to each property we manage and report back any findings to the Nominated Director.  Where repairs are needed we source quotations and present these to your Nominated Director for approval.

Health & Saftey / Fire Risk Assessments

There are certain assessments which are required by law.  We source quotations for your approval and arrange for these inspections to be undertaken.  Once we receive an Inspection Report we contact your Nominated Director with advice and quotations for any remedial actions required.

Electrical Installation test

As with Health & Safety this test is mandatory and must be carried out on a regular basis.  We advise when this is due, obtain quotations and report any adverse findings.   If works are needed we obtain quotations for presentation to your Directors.

Signage

We assess which mandatory signs are required and if any are needed supply them at cost price.